There’s no doubt that productivity is paramount in today’s fast-paced and competitive business world. Busy professionals need tools that streamline tasks and simplify processes more than ever. Many businesses already leverage Microsoft 365, but there’s a good chance you’re not maximising its potential. One tool that can revolutionise your workflow is Microsoft Lists. Let’s dive into how this often-overlooked gem can make your business more productive.

What is Microsoft Lists?

Microsoft Lists is a tool designed to help you track information and organise work. It integrates seamlessly with other Microsoft 365 apps, offering a versatile platform for managing tasks, projects, and data. Whether you're tracking issues, managing customer promotions, or coordinating activities, Microsoft Lists provides a centralised, customisable solution.

Key Features of Microsoft Lists

Customisable Lists:

Create lists tailored to your specific needs. Start from scratch or use one of the ready-made templates for tasks, issues, assets, and more.

Integration with Microsoft 365:

Enjoy seamless integration with Teams, SharePoint, and other Microsoft 365 tools. This ensures your lists are accessible wherever you work.

Rules and Automations:

Automate repetitive tasks with custom rules. For instance, set up notifications for when a status changes or a date is approaching.

Views and Filters:

Customise how you see your data with different views. Group, filter, and sort your information to focus on what’s important.


Share lists with your team and collaborate in real-time. Everyone can update and track progress, ensuring transparency and efficiency.

How to Use Microsoft Lists Effectively

Here are some practical examples of how Microsoft Lists can boost productivity:

Project Management:

Keep track of project tasks, deadlines, and responsibilities. Use the Kanban view to visualise progress and ensure everyone is on the same page.

Asset Management:

Manage company assets like equipment and software licenses. Track details such as purchase date, warranty, and location to maintain control.

Event Planning:

Organise events by tracking attendees, venues, and schedules. Collaborate with your team to ensure nothing is overlooked.

Customer Relationship Management (CRM):

Maintain a list of customers and leads. Track interactions, follow-up dates, and status updates to enhance customer service.

Why You Should Consider Microsoft Lists

Busy professionals need tools that save time and reduce complexity. Microsoft Lists offers:


Easy to set up and use, with intuitive templates and customisation options.


Reduces the need for multiple tools by integrating into your existing Microsoft 365 environment.


Enhances teamwork by providing a shared space for information tracking and task management.

Transform Your Workflow with Microsoft Lists

Microsoft Lists is a powerful tool that can significantly enhance your productivity. By organising and tracking your information more effectively, you can focus on what really matters - growing your business. Don’t let valuable resources go unused; explore the full potential of Microsoft 365 today.

Would you like to get more out of Microsoft 365?

There’s a good chance that your company is leaving amazing value on the table with Microsoft 365.

Give us a call at (02) 9114 9920 or reach out online to learn more about our Microsoft 365 services to help you be more productive.